Self-Service Results Entry

For some races, particularly virtual erg racing, it is helpful to have the participants enter their own results on the honor system. The HereNow race registration system allows for participants to enter their own results.

When submitting results, a coach may enter the results on the same screen in which they registered the entries.

To turn on the feature to allow self service results entry, turn on the option labeled “Allow Coaches to Enter Results”.

To allow for a race to have time periods for data entry, each flight has a start and end time for self service results entry. The Self Service column appears when the “Allow Coaches to Enter Results” registration feature is turned on.

Racing for Distance

Most racing on a race course is start to finish and the competitors race for the best time across that distance. Particularly in erg racing some regattas or events at regattas can be a race over some period of time to strive for the highest total meters.

To configure a flight for distance racing:

1. Change to the scheduling tab
2. Turn on the Advanced checkbox to show the advanced options chosen for all of the flights
3. Turn on the Distance checkbox for each flight that should be a race for distance.
4. Optionally, for team racing, if you want to show the individual distances raced for each athlete in an entry, turn on Splits for that flight.

The effect on the results of racing for distance is that the distance column appears and if Splits are desired, then the individual splits appear.

In the Referee app, when a flight is racing for distance, the fields displayed for that flight change. Restoration of Fairness is not an option for distance racing and there is no option for adding manual times. The user may select “Edit Distance” to change into spreadsheet mode to edit the individual distances.

Simplified Results Options

The various options for handicaps, penalties, splits, etc… used to be keywords that people needed to memorize and know in order to use them. Now most have been changed into checkboxes to simplify the configuration of the results.

Handicaps, penalties, and splits are the most common options and are always present.

Handicaps shows age handicaps per flight based on the average age of the entry. The age and handicap show up in an “Adjustments” column.

Penalties shows penalties that the referees enter. The penalties show up in the “Adjustments” column with other adjustments like the handicaps.

When there are adjustments that appear in the results for penalties or handicaps, the finish times appear as both a raw time without adjustments in a Raw column, and the adjusted time appears in Adjusted column.

Splits shows split times or split distances depending on how the racing is measured.

Other options for Distance racing, Age Categories, Gold Times, and other options are not as common, so to save space and keep the view of the flights simple, they are only shown if the “Advanced” checkbox is clicked.

Distance changes the results to show the distance fields rather than the time fields. There is a distance column. If Splits is also turned on, then distance splits are shown in the results. The referee app also changes to show the appropriate distance fields instead of the time fields.

Age Categories shows the Age column in the results. It does not handicap the results like the Handicaps flag. USRowing primarily uses age categories rather than handicapping whenever possible to avoid the cont

Gold Times show the percentage off of the world best times. The US national team adds this data to their results to give perspective on how close athletes are to winning medals. At selection events 90% or more is good and mid-90% range is very promising. In order for Gold Times to work, you must select the proper set of records on the “Records” tab, and then select the correct record for each event in the Registration tab.

There are a bunch of keywords that have not be translated into checkboxes yet. To use the keywords, just put them in the keywords field separated by commas. Keywords are not case sensitive.

“Split1“, “Split2“, “Split3” can turn on individual splits rather than “Splits” which turns on all three.

“Grouping” turns on results grouping in the results and shows the “Group” field in each entry. This is getting popular enough that it will probably change into a checkbox.

“HOSR” shows the split names specific to the Head of the Schuylkill (St. Joe’s, Grandstands, and Angels).

“RCA” turns on Rowing Canada Aviron’s masters handicapping system which is different from USRowing and ARA. Note:If RCA is turned on, “Handicaps” should also be turned on.

There are some other legacy items too that we can describe if we need them in the future.

Registration for Races that Don’t Require Payments

Most of our races have required payments up until now, but with the coronavirus epidemic, we have several races that would like to let people register without requiring any payment.

In Race Director, there is a checkbox to turn off the payment requirement.

When “Require Payment” is turned off, the effect in the Registration service is that the Payments tab is hidden, the Entry Fee column goes away, and Status does not require payment in order for the entry to be accepted.

Race Home Page

A Race Home Page is the central page for all of your regattas year after year. If you host multiple regattas per year or have hosted regattas over several years with HereNow, then you should create a Race Home Page to link them all together.

Instructions on how to set up a Race Home Page are here.

 

 

Chief Referee Security Controls

Chief referees can now give access to other referees at a race. By doing so, other referees may be given access to the Referee app and Timer app.

Account Levels

The different levels of permissions offer different levels of access to a race.

• Chief Referee – May use Referee app or Timer app. May grant permissions for referees to access a race. Additional tools will become available to chief referees in the future.
• Referee – May use the Referee app or Timer app.
• Timer – May use the Timer app.

Important!!! When granting an account access to the race, make sure you are giving the correct person access to the race. Anyone may choose any name they want, so verify that the email address is the correct email address of the user you would like to grant access. Also, we encourage referees to get their accounts badged so that it is easier to discern official USRowing Referee accounts from other accounts. The badge appears on the users account and looks like this:

Pro Tip 1: We encourage all races using the Timer tablet application to create a single account with Timer level access to the race so that the account name and password may be given easily to all timers.

Pro Tip 2: Sometimes races will also create a Referee level account so that personnel from the LOC may help with the timing verification and launch duties.

Account Search

To make it easier to search for accounts, the authorization page now supports searching for accounts. Enter a search term to search for an account by name or email address.

Simplified Penalty Workflow

Rather than having to go to the timing page, the flight status is now updatable on the penalties page directly.

Simplified Workflow for Making Bow Numbers and Links Public

To make it easier to make the flights public, the schedule page now has a tool to change the Public status of selected flights. Use this when initially setting up a race to make a bunch of flights public all at the same time.

When the schedule is ready to show to the public, it’s now easy to do this from the scheduling page. Makes sense, right?

Then after the bow numbers have been set, you can publish the heat sheets and results from the Bow #’s page. Again, nice simplification.

Documentation for Referee and Timer Apps

We now have documentation suitable for distribution to referees and volunteers who are using the Referee and Timer apps. They can both be found in the Operations section of the HereNow documentation.

 Referee App Documentation

Timer App Documentation